Exhibitor, Advertiser, Sponsor Registration

  

Click HERE to Register                                             Click here for FAQs

Options for Participating in MITESOL 2019

ADVERTISE IN PROGRAM


  Ad Copy Deadline: September 20

  Accepted Format:   PDF

  Email to: conference-exhibits@mitesol.org


Full-page ad  (8.5” x 11”)

$150

Half-page ad  (8.5” x 5.5”)

$75

HELP SPONSOR EVENT

Platinum — Sponsor reception

Recognized on program cover & banner at event

$2000

Gold — Sponsor print program

Recognized/ad on back cover of program

$1000

Silver — Sponsor break

Recognized in program and at event

$500

EXHIBIT AT CONFERENCE 

Send exhibits materials to arrive between October 29-31:

     Eberhard Center

     301 Fulton St. W

     Grand Valley State University

     Grand Rapids, MI 49504

     ATTN:  Kelly Barlow, MITESOL 2019 

 

Exhibit Table/s (6 feet)

$250 

6 feet of space  (no table/s needed)

$250

Skirting for tables

 $30

PRESENT AT CONFERENCE 

Standard 45-minute Session 

Exhibitors need NOT submit a proposal. Simply provide the requested information in online Exhibitor Registration.

$50

SEND REPRESENTATIVES TO CONFERENCE

Registration is complimentary for 2 representatives per organization, and $45 for each representative beyond two. Register all representatives via online Exhibitor Registration.


Free for 2 

DONATE TO EXHIBITOR GIVEAWAY

We hold a giveaway at the end of each conference in which attendees can win prizes. We would appreciate it if your organization would consider donating to this year’s giveaway.



EXHIBITOR & ADVERTISER FAQs


Conference Exhibits Manager:     Jennifer Frankowiak, conference-exhibits@mitesol.org


CONFERENCE HOURS

 

Friday, November 1

Pre-conference workshop:                  9:00a.m.–3:00 p.m. 

Conference                                          4:00 p.m.–11:00 p.m.    (check-in opens 3:00 p.m.)

 

Saturday, November 2                      7:00 a.m.–6:00 p.m.

 

When will Exhibits be open?    

                      Friday 11/1:                    3:00 p.m.–8:30 p.m.

                      Saturday, 11/2:               7:00 a.m.–6:00 p.m.


How many attendees are you expecting?    Approximately 400                   



ADVERTISER FAQs

 

What is the deadline for ad copy to appear in the conference program?    September 20


Will the conference program be printed in color or black & white?     Black & White


What are the specifications for the advertisement?       Full-page ad =   8.5” x 11”                                                                                                                                                                          Half-page ad =  8.5” x 5.5”


What file format/s are accepted for advertisements?    PDF 


Where should I send my  advertisement?    Email to:  Jennifer Frankowiak, Exhibits Manager



EXHIBITOR FAQs


Exhibitor Registration 


How do I register to exhibit at the conference?

Use the online Exhibitor/Advertiser Registration form (also accessible on conference website). This is where you will reserve exhibition space and register representatives you plan to send to the event. 

 

If we’re sending more than one Representative, does each Rep. need to register separately

No. Register all representatives your organization is sending on the same form/single invoice. 


How many representatives can we send to the conference?  

As many as you wish. Two representatives per organization receive complimentary registration, which includes a sit-down lunch on Saturday. Additional reps can be registered for $45 each. 

 

How do I know if I have successfully registered to exhibit, advertise, or sponsor

You will receive a confirmation email from MITESOL containing an Invoice for the options you have selected. If you do not receive an automated email message containing an invoice within an hour of submitting your form online, please contact the Exhibits Manager, Jennifer Frankowiak.  

 

Will exhibitors be served food?

Yes. We will be serving refreshments in the afternoon and heavy hors doeuvres at night on Friday, and we will be serving breakfast and a sit-down lunch on Saturday. 

 

Who do I contact if I need to change my registration?

Jennifer Frankowiak, Exhibits Manager


Who do I contact if I have questions that are not covered above?  

Jennifer Frankowiak, Exhibits Manager


Exhibitor Set Up & Break Down


I want to send materials for my exhibit to the venue in advance. Where should I send them?

            Grand Valley State University

            Eberhard Center

            301 Fulton St. W.

            Grand Rapids, MI. 49504

            ATTN:  Kelly Barlow & MITESOL 2019

 

When can I send materials for my exhibit to the venue?

The venue can accept deliveries of exhibition materials no earlier than Monday, October 28. Exhibit materials should be mailed to arrive at the venue no later than Thursday, October 31.


At what time does exhibitor set-up begin?  

Friday, 11/1: Set-up opens at 11:00 a.m. and must be completed by 2:00 p.m.

Saturday, 11/2: Set-up opens at 7:00 a.m. and must be completed by 7:30 a.m.


At what time can exhibitors plan to start breaking-down on Saturday, 11/2

Break-down can begin around 6:00 p.m.


Do I need to bring my own electrical equipment (such as power cords, etc.)?

Yes, exhibitors must bring all equipment required for their exhibit.

 

What if I am driving exhibits materials withme—where can I park to unload these materials?

Exhibitors and vendors may park in the Eberhard loading dock area to unload. This area is for unloading and loading purposes only.


Where should I park during the conference?

Vendors and exhibitors should park in the Fulton Street lot (see Maps & Directions on conference website)


Exhibitor Giveaway


Can my organization contribute to an Exhibitor Giveaway?

Yes. We would be grateful if your organization would contribute materials for the end-of-the-conference prize giveaway. 


When will the Exhibitor Giveaway be held?

The Exhibitor Giveaway will be held on Saturday, November 2, after the keynote talk.    


Who will collect Exhibitor Giveaway materials?

Jennifer Frankowiak, Exhibits Manager, on Friday, 11/1.  


PAYMENT 

 

When is payment due for exhibitor & advertiser invoices?         Friday, September 20


How do I pay my Exhibitor Registration Invoice? Do I need a PayPal account?

MITESOL accepts payment online via PayPal only. You do not need a PayPal account; you may use a credit card. 

 

I am trying to pay my invoice online, but the PayPal link is not working.

If you experience technological difficulties when trying to pay your MITESOL invoice via PayPal, contact PayPal at the number listed (1-888-221-1161) or through the PayPal Help Center https://www.PayPal.com/selfhelp/home


OTHER


Driving Directions & Accommodations

 

What is the address of the Conference venue?

                        Grand Valley State University

                        Eberhard Center

                        301 Fulton St. W.

                        Grand Rapids, MI. 49504


See the Maps & Directions link on the conference website for more detail.

 

Is there a conference hotel with discounted rates for participants?

Details regarding local hotels can be found under the Accommodations link on our website.


We cannot attend the conference. Can MITESOL sell books on our behalf?

No. MITESOL cannot sell merchandise on behalf of other organizations.

 

Who should I contact if I have questions that are not addressed here?  

Jennifer Frankowiak, Exhibits Manager.



IMPORTANT DATES


Ad Copy:                                              September 20

Exhibitor Registration:                         September 20

Payment:                                               September 20

    

I missed the 9/20 exhibitor registration deadline. Can I still register to exhibit?

You may still be able to register. Contact Jennifer Frankowiak, Exhibits Manager, to inquire about late registration. 

 
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